Meeting Rooms

Non-profit and Government Agencies

• No charge for use of room
• No charge for food, including snacks
• No charge per room for Library to set up room and return it to original configuration
• $25 charge if group fails to leave by closing time, clean up meeting debris, and/or return room to original configuration

Commercial & Personal Celebration Use

• $25 fee per room
• $25 fee for food, including snacks
• $25 fee per room for Library to set up room and return it to original configuration
• $25 charge if group fails to leave by closing time, clean up meeting debris, and/or return room to original configuration

Fees will be refunded if cancellation is received at least 24 hours prior to the scheduled meeting time

Library-sponsored events are exempt from room charges.

• Groups using the meeting rooms will be required to abide by the rules governing the use of the library and meeting rooms. Failure to comply may result in your being asked to leave and cancellation of further use of library facilities. 
• One must be at least 18 to reserve a room and have an active CDPL account. An adult must supervise all meetings. Groups must accept responsibility and agree to pay the library for any damages to the room and/or equipment which may occur during use of the meeting rooms. 
• Decorations are not to be placed on walls or suspended from ceiling.  Litter must be picked up and the room left as it was found.
• No admission fees or donations of money or other property may be solicited or collected from attendees.  No promotions or sales of services, products, merchandise, materials or other items are allowed.  The only exception is for library-sponsored programs or events on behalf of the Library, Carnegie Museum, or Friends of either the Library or Carnegie Museum.
• No meeting shall cause undue interference with the operation of the library. Meetings shall not conflict with library-sponsored programs and in the event of such conflict, the library program shall receive priority.
• Library personnel have free access to enter any meeting room at any time. The library board has vested in library personnel the authority to supervise meeting room use and to interpret policy; however, final authority rests with the Library Board of Trustees.

Reservations are accepted on a first-come-first-serve basis; however, reservations are not considered final until a CDPL Meeting Room Request Form (attached) is completed by a person with an active CDPL account and with an original signature.  Meetings may be scheduled on a one-time or ongoing basis. Ongoing reservations may be made up to six (6) months at a time. Meetings must be held during the regular hours of the library. In rare instances, the library may cancel reservations, refunding any fees and rescheduling, if the room is needed for a library-sponsored or emergency event or is otherwise unavailable.

The fact that an organization is permitted to meet at the library does not constitute an endorsement of the organization’s beliefs by the library, its staff or Trustees.

• The catering kitchen is between the Donnelley Room and Meeting Room B. The kitchen includes range top, oven, microwave, dishwasher, sink and refrigerator. Light refreshments may be served in other rooms except the Conference Room. A coffeepot and punchbowl are available upon request. The Library does not provide utensils or consumable items such as cups, plates, napkins etc. Battery powered candles acceptable, no open flame allowed. No alcohol in the library.

• Audiovisual equipment is available for use in meeting rooms. The equipment should be reserved when making the room reservation.  Rooms are equipped with wireless connections to the Internet.  Rooms also come with a podium and tablet easel.